Fleet motor pool management
Vehicle utilization made easy
Ensuring proper vehicle utilization is a challenge even for the most efficient fleets. Running an integrated motor pool can help.
Right-size your fleet
KeyValet is a comprehensive motor pool management solution for managing all aspects of running a fleet motor pool, including customer reservations, vehicle check-out, billing, and maintenance of vehicles.
Save time and money
Running a traditional motor pool involves many moving pieces, including additional staff and manual processes. With KeyValet, you can save costs by running your motor pool without additional staff and save time through automated reservations and integrated odometer readings.
Improve customer service
Today, your customers expect a simple, modern experience when reserving motor pool vehicles. With 24/7 access to reservations from a computer or mobile device, your customers receive a more secure and convenient solution, including notifications, billing, and availability management.
Feel confident in data security
Across all areas of fleet management, data security is crucial. With our KeyValet integrated motor pool management system, you can rely on the single and secure database for all motor pool, operator, reservation, billing, and asset maintenance information.
Improve environmental impact
Sustainability is a top goal for fleets across the globe. Motor pools increase your fleet’s ride-sharing capabilities to reduce vehicle overuse and expenses. The ability to manage electric vehicles within a motor pool can also impact your fleet’s overall sustainability goals.
Understand your fleet’s complete lifecycle
Manually calculating your vehicles’ lifecycle costs can take weeks. Save time and headaches through AssetWorks CAM’s automated lifecycle cost analysis functionality.
Electrify your motor pool
For many fleets, motor pools serve as a logical first step for electrification. Make sure you’re making the most out of your motor pool through powerful integrations.
Ready to See More?
Schedule a demo to learn how KeyValet can modernize your motor pool.
Additional Features
Secure automated key storage box at the motor pool location(s)
Business Intelligence with reporting and dashboards
Real-time wireless odometer readings and trip data transfer to FleetFocus
Automated availability management, confirmation, and customer notifications
24/7 online motor pool reservations
Case Study
East Bay Municipal Utility District (EBMUD)
Industry: Water
Asset #: Approx. 1,200
Product: FleetFocus, KeyValet
In this case study, learn how EBMUD utilizes KeyValet to improve vehicle availability and reduce wait times.
Want to learn more about fleet motor pool management?
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Additional Resources
Learn more about KeyValet
Our end-to-end solution was designed to manage motor pool needs. Watch the video to learn more!
Frequently Asked Questions (FAQs)
AssetWorks Motor Pool Management software streamlines the reservation process by providing an intuitive online platform that allows users to easily reserve vehicles based on availability and specific needs. It enables automated approval workflows to reduce administrative workload and ensures that vehicle usage is tracked in real-time, eliminating manual record-keeping and reducing errors.
Yes, AssetWorks motor pool software is designed to work seamlessly with your current fleet management tools and systems. Through API integrations, it can connect with existing software platforms to centralize data, enhance workflow efficiency, and maintain consistency across your fleet operations.
Yes, the software supports both automated key control and keyless access options. With automated key control, users can check out and return keys securely using integrated kiosks, reducing the risk of key mismanagement. Additionally, keyless access technology eliminates the need for physical keys completely, allowing for remote vehicle access via mobile devices or RFID technology.
AssetWorks Motor Pool Management software offers comprehensive reporting and analytics tools to provide actionable insights about fleet performance. Key performance indicators (KPIs), such as vehicle utilization rates, maintenance schedules, fuel consumption, and cost-per-mile, are accessible through detailed dashboards and customizable reports. These analytics allow for data-driven decision-making to optimize fleet operations and maximize efficiency.
The software reduces costs and enhances efficiency through several features:
- Optimized Vehicle Allocation: Ensures that vehicles are assigned based on demand and operational requirements, reducing idle time and under-utilization.
- Preventive Maintenance Tracking: Reduces repair costs by identifying issues early and scheduling maintenance proactively.
- Fuel Management Integration: Tracks fuel usage accurately to minimize waste and improve expense tracking.
- Keyless and Automated Systems: Streamlines workflows, saving time and reducing administrative burden.
By addressing inefficiencies and providing valuable insights, the software helps organizations achieve significant cost savings while maintaining an effective motor pool operation.
The software is highly beneficial for:
- Fleet Managers looking to streamline operations and improve vehicle utilization.
- Fuel Analysts requiring detailed fuel usage data.
- Operations Teams aiming to improve workflows and reduce manual tasks.
- Motor Pool Administrators who need automated tools for vehicle tracking and reservation management.
- Transport Operators seeking to maximize efficiency and provide better service.
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