Fleet maintenance software solutions are designed to track assets and inventory within both public and private fleet organizations. Effective solutions are designed to support an unlimited amount of equipment units, workstations, and locations to meet the specific needs of the business. Scalability within the software gives you the ability to customize based on specific needs to match the ongoing changes faced by your unique business.
While fleet management software solutions may include a variety of different features, there are a few different features that should be included with all effective solutions.
Asset management is a key function of fleet management systems. This feature empowers you to control every aspect of any asset within your organization, from its initial purchase through disposal.
Fleet software gives you the ability to designate the hierarchy of units, systems, and components while building the equipment database and the ability to create codes that are maintained to enable assets to be grouped and analyzed by similar operating, accounting, and physical characteristics. The information available for each unit includes:
- Performance History
- Repair history
- Unit allocations
- Location assignments
- Operating information
- Maintenance schedules
- Fuel and oil usage
- Technical specifications
- Historical usage
The ability to track and reference this wide array of information about assets gives your staff complete control over the life cycle of the asset within your fleet maintenance software.
Inventory management gives your staff the ability to manage every controllable aspect of your fleet’s inventory. Effective fleet maintenance solutions allow your fleet to create centralized parts catalogs that include a unique numbering system with descriptions for parts in a database. This database also allows parts to be managed across all workshops, warehouses, and storerooms within your organization.
Additionally, users benefit from having the ability to automatically reorder parts, transfer between inventory locations, manage part requisitions and adjustments, and much more– all within the fleet software system.
The benefits of effectively managing inventory helps a company run more efficiently by saving time and money thus increasing productivity.
Work Order Management
Work order management functionality supports all aspects of asset maintenance operations, including shop operations and vendor management. This feature commonly includes:
- Nested maintenance and service schedules
- Job standards
- Work requests
- Repair and service campaigns
- Warranty flagging and repair tracking
- Outside repair management
- Workshop labor capture
Work management features provide your staff the ability to create customized workflows to cater to unique business needs and support various fleet operations. Work order formats can be customized to collect data that is relevant to the operation, type, or repair and shop floor.
The features listed above are just a few of the notable benefits of work order management within a fleet maintenance software system. It allows your fleet to reap the rewards of increased availability and performance of equipment while minimizing paperwork and clerical errors. Work Order Management is essential to the bottom line of a company that fleet professionals should view as a profit opportunity instead of an expense.
Labor and time management features allow users to view various functions and responsibilities of employees directly in the fleet maintenance software. These functions may include:
- Technician certifications and licensing
- Operator accidents
- Time and attendance reporting (absences, sick days, etc.)
- Technician performance
- Safety records
Labor activities can be tracked by employee, shift, supervisor, and location. The combination of these features can benefit your organization by providing the ability to drastically improve productivity and reduce labor costs. Having a centralized labor management systems empowers fleets to make better use of labor resources.
With all of the powerful features effective fleet maintenance systems have to offer, the ability to house this data in a centralized location for quick reference is a monumental resource. As an example, AssetWorks FleetFocus fleet management software comes with hundreds of stands, out-of-the-box reports, as well as an ad-hoc reporting tool. This enables FleetFocus users to create any report against the data and embed within different portals or export it to Microsoft Excel or PDF files.
Reports that access inventory, asset management, labor, and time management allow fleet managers to analyze and uncover trends that directly affect the bottom line of a company’s profits.