Overview
Parks and facilities departments face challenges like disorganized asset tracking, budget mismanagement, and outdated maintenance practices. This blog explores eight common pain points and how AssetWorks’ Enterprise Asset Management (EAM) software helps teams streamline operations, improve communication, and make data-driven decisions. Learn how modern parks and facilities management software can boost efficiency and community satisfaction.
Public parks and facilities are deeply woven into the fabric of our communities. When they’re well-managed, they support recreation, safety, sustainability, and pride in local infrastructure. But without efficient practices in place, these spaces can quickly become a source of frustration for both staff and the public.
Many departments of parks and recreation face similar challenges: juggling multiple disconnected systems, struggling to meet reporting requirements, dealing with outdated processes, and lacking visibility into asset performance or budgets. These inefficiencies lead to missed inspections, reactive maintenance, and misallocated spending, often resulting in negative community perception.
That’s where modern software comes in.
AssetWorks’ Enterprise Asset Management (EAM) system helps parks and facilities teams work smarter by consolidating asset information, automating maintenance, and providing real-time data that supports confident decision-making. From lifecycle planning to mobile work orders, EAM is a tool that brings everyone onto the same page.
The 8 Challenges & Solutions
1. Disorganized Asset Tracking
Challenge: When there’s no system in place, it’s easy to lose track of assets, equipment, or structures, leading to confusion and wasted time.
Solution: With EAM, teams can input data, take pictures, record videos, and respond to service requests on their mobile devices. Everything is documented and searchable, so nothing gets lost.
2. Reactive vs. Preventive Maintenance
Challenge: When maintenance only happens after something breaks, it’s already too late, and often more costly.
Solution: EAM supports proactive, preventive maintenance through scheduled inspections and automated work orders. This reduces unexpected failures and extends asset life.
3. Manual Work Orders & Paper Trails
Challenge: Paper-based systems are easy to misplace and hard to manage. They slow down workflows and make it difficult to track what’s been done.
Solution: With the EAM Connect App, employees can create and manage work orders in real time, using any electronic device, online or offline.
4. Limited Budget Visibility
Challenge: Without insight into budgets, funds can be misallocated by facility, asset, or department.
Solution: EAM’s capital planning tools let departments track financial goals, view real-time budget data, and monitor funding sources. Reporting and analysis features help teams optimize how and where they spend.
5. Poor Communication Between Teams
Challenge: When teams are disconnected, projects get delayed and accountability suffers.
Solution: The EAM Connect app allows staff to collaborate from anywhere. Through a public IP address, employees can download or upload work remotely and stay connected with their team.
6. Inconsistent Inspections & Compliance Gaps
Challenge: Missing inspections or relying on memory can lead to safety risks and non-compliance.
Solution: EAM automates inspections and stores maintenance records securely, ensuring compliance and reducing risk.
7. Data Silos Across Departments
Challenge: Different systems often mean duplicated work and incomplete information.
Solution: EAM unites data in one system, from asset lifecycles to labor costs and equipment usage. Spatial views reduce clicks and help users work more efficiently.
8. Lack of Performance Metrics
Challenge: Without clear metrics, it’s hard to improve or justify funding. Raw, unorganized data isn’t helpful on its own.
Solution: EAM offers an Asset Analytics platform that identifies KPIs and converts raw data into meaningful reports. Teams can customize dashboards to match their unique goals and reporting needs.
Why Modern Management Matters
Outdated systems lead to reactive work, missed inspections, and poor community perception. But with AssetWorks EAM, parks and facilities teams can streamline operations, track assets accurately, and improve collaboration. The software simplifies everyday tasks so staff can focus on delivering results—whether that’s maintaining safety, enhancing sustainability, or meeting budget goals.
