In the public sector, effective fleet management revolves around budgeting, and remaining successful depends on your ability to make the most out of limited budget dollars. The proven path to success involves not only how well your organization tracks and manages its fleet vehicles, but also how well it manages all of your other physical assets and their maintenance needs. After all, your fleet organization consists of more than just vehicles!
1. Asset and Spatial Data Relationship
In the fleet world, your assets typically come to you, meaning your vehicles drive into the shop. In the enterprise asset management world, your employees must travel to your assets.
With enterprise asset management features, fleet organizations can track where employees are traveling and why. With visual mapping capabilities, you can visually display all of your assets (buildings, parks, highways, etc), open work orders, and service requests.
2. Work Management
The work management features in your fleet and asset management software systems show you everything you need to know about everyday operations. It shows your employees, what projects they’re working on and the different metrics associated with the projects.
With AssetWorks EAM software, work management features also allow for the scheduling of work activity, crews, and employees in a calendar view.
By integrating public works software with your fleet management activities, you will be able to view activity and track costs while your vehicles are in the shop, but also when they are performing activities and being used out in the field.
3. Coordination of Vehicle and Field Maintenance Activities
More often than not, there is a major disconnect between what happens in the back office or shop floor and what happens in the field. A fleet vehicle could leave the lot for a maintenance task across town, and your staff in the back office aren’t connected to what happens in the field.
With an integrated fleet and EAM system, you can complete the picture. From your computer, tablet, or smartphone, you can see Asset #1 (a fleet vehicle) driven by Employee #2 (a member of your maintenance crew) working on Asset #3 (a damaged street sign).
Significant cost-savings stem from public works and fleet organizations sharing data. After integrating fleet management systems with enterprise asset management systems, detailed work information, like repair costs, routine maintenance costs, MPG, depreciation, and more, can be analyzed using reports.
These asset cost analyses benefit both organizations by providing needed information between different groups within an organization.
This information is also critical to planning work activities in the field. Vehicle assets (light and heavy duty) are usually needed to perform repairs and maintenance on other organization assets (highways, facilities, grounds, etc.), and coordinating fleet vehicle assets with work activities in the field will make sure you never have a critical repair go unaddressed because a vehicle asset is in the shop.
5. Bridging the Gap between Fleet and Public Works
Public works and fleet organizations often work hand-in-hand, with each organization’s assets supporting the operations of the other. However, data sharing between these organizations remains a challenge.
With a truly integrated fleet and public works software systems, you can break these data silos to benefit your organization as a whole.
A Truly Integrated Solution Backed by 35+ Years of Experience
Heavy equipment, trucks, utility vehicles, construction assets—no matter what kind of assets your organization manages, you need a powerful fleet and public works software solution that promotes real results.
For over 35 years, AssetWorks has been the leading provider of both fleet and enterprise asset management software solutions. AssetWorks FleetFocus and AssetWorks Enterprise Asset Management (EAM) seamlessly integrate with each other to provide a comprehensive software solution for the fleet- and asset-intensive organizations. You can even manage your fuel with AssetWorks FuelFocus automated fuel management system!