Careers

Fuel Project Services Account Specialist
AssetWorks – Wayne, PA

THE COMPANY

AssetWorks is an industry-leading provider of technology and consulting solutions for asset- and infrastructure-intensive organizations in government, education, utilities, telecommunications, transportation, healthcare and the commercial sector. Our suite of Enterprise Asset Management (EAM) software solutions and professional consulting services enable organizations to improve maintenance practices, streamline operations, and improve accountability for mission-critical capital and infrastructure assets.

Leveraging the latest Internet, e-commerce, and mobile computing technologies, our software and industry expertise help our customers maximize resource utilization, improve service delivery, and achieve substantial and measurable cost savings. Whether you are doing more with fewer resources, or managing more assets with the same amount of resources, AssetWorks provides a complete solution — software, services, and support — to get the job done.

THE POSITION

A full time position to provide financial, administrative and project support services to ensure efficient and timely completion of FuelFocus projects. Tasks are expected to include from a financial accounting standpoint the accurate set up, commencement and reconciliation of all project and related billings as well as annual maintenance renewals for both fuel software and hardware warranty.

Interaction will be required with both internal project staff as well as direct communication with clients regarding any fuel billing questions. It is expected that this resource will have an integral part of managing the ordering and financial communications with the 3rd Party hardware vendor including the completion of a 3-way match between hardware ordering, vendor payments and client invoicing. Additional activities include assisting with monthly closings and account analysis and supporting the accounting department in carrying out the monthly billing and reconciliation of all fuel related projects. For smaller FuelFocus jobs as designated by the Fuel Project Manager/Coordinator, the scheduling of fuel resources will also be required and will involve coordination with both internal and client resources.

The job requires providing exceptional customer service; researching and resolving escalated customer requests in relation to invoices received. This position will also assist with the data gathering to produce reports for Sr. Management and sales team members. REQUIRED EXPERIENCE: Bachelor’s degree or equivalent in years of experience required. Proficient working knowledge of Microsoft Office. Excellent organizational skills and work ethics. Detail Oriented. Three to Five years of Billing and Accounts Receivable experience preferred. Customer Service Skills required. Project Management Skills a plus.

JOB RESPONSIBILITIES:

• Prepare all fuel project billing weekly for submittal to accounting department for new customers and website parts sales.
• Prepare all Purchase Orders to various manufacturers on all new orders, change orders and reconcile invoices to actuals received
• Maintain, and coordinate the implementation of accounting and accounting control procedures.
• Monitor and reconcile all fuel related jobs and report any unbilled items or remaining budget amounts to management and/or sales team
• Review budget, revenue, expense, payroll entries, invoices, and other accounting documents to jobs for reconciliation.
• Explain billing invoices and accounting policies to vendors and clients.
• Resolve accounting discrepancies.
• Interact with internal auditors in completing audits.
• Manage project budget
• Manage project resource allocation
• Plan and schedule project timelines
• Pre and post cold calling trade show attendees to invite them to the booth and follow up on possible leads
• Call 15% of client base monthly for customer satisfaction surveys
• Assist with forecasting projects as part of resource allocation as well as financial forecasts
• Tax Exemption Certificates from customers for accounting
• Reporting from website sales
  • Various reports for accounting
  • Monthly sales by customer for Sales
• Maintain pricing, new parts, obsolete parts etc on website
• First point of new order process – log new client in
• Overall responsibility for ensuring jobs are billed and closed
• Approve ALL vendor invoices and subcontractor bills

IS THIS YOU?

To apply for this position, please submit your resume to: careers@assetworks.com “An Equal Opportunity Employer”

We thank all applicants for their interest; however, only those who qualify for an interview will be contacted.