Case Study: Implementing a Government Property Management System Enterprise-Wide
Camber Corporation is a subsidiary of Huntington Ingalls Industries (HII); a Fortune 500 company that employs more than 39,000 employees worldwide, with annual revenues of $7.5 billion (2017).
One of its major customers is the Department of Defense. In supporting contracts from Department of Defense, Camber needs to manage a significant amount of government property across different locations and projects. It needs to meet the FAR/DFARs requirements in managing government property, from receiving, tagging, transferring, maintaining, to disposing property.
Camber has a centralized Government Property Management function. The team provides support to 30 locations in the United States. Together, they manage government property valued in excess of $16 million. The team needs to train project managers and program managers in hundreds of projects on the policies and procedures in managing government property, ensuring all the proper procedures are followed and necessary reporting is accomplished.
Approximate value of government property Camber manages
Locations with property Camber supports
Problem: A System That No Longer Fit
Before Camber selected eQuip to support their needs in managing Government Property, they were using IBM Maximo to manage government property.
Maximo was not easy to use for managing government property. Specifically, Maximo can’t support the following things that are routine in the day to day management of government property:
- Easily organize assets into GFE, CAP, by projects, by site and locations
- Generate DD1149 when transferring the custody of government furnished property (GFP)
- Generate UII labels, retrieve information from the IUID registry to update the asset records and update the IUID registry with new information
- Build assembly to group the components in a finished product, all with individual UII information
Above all the challenges, the Government Property Management team at Camber struggled in producing reports to support internal management and external audit needs. This is because the team had to spend time finding and compiling the data they needed from different systems and sources.
Implementation: Key Lessons
The eQuip team strives to learn from working with each of our customers. We take the key lessons learned and apply them to our next customer, so we can deliver better products and services to our customers in general.
Here are some key lessons we learned from implementing the eQuip system at Camber Corporation:
1. Understanding and documenting the asset management business processes is essential before implementing a software system to support these processes. In the case of Camber Corporation, the Government Property Management team has already put in place sound processes. They were very clear on how eQuip can support their processes. That saved a lot of time during implementation.
2. Managing the constraint of the internal IT resources is necessary. Camber chose to have eQuip
installed On-Premise. Typically, installing an enterprise application like eQuip requires an internal IT team. They will install the application on a development server, test it, before launching it in a live production environment. Understanding that this could slow down our implementation at Camber, our team provided a staging server to enable development and test before the system went live at Camber Corp. This has substantially reduced onboarding time.
3. Integrating eQuip with the purchasing system Costpoint. This integration allows daily feeds from Costpoint to eQuip with new purchase orders and line items. It saves time and reduces errors in in adding new assets into the asset management system.
Results: Global Accessibility to Asset Management
At the time of this case study, the eQuip system is now deployed enterprise-wide to all Camber sites with government property management responsibilities. All the users are trained to use eQuip. They can even access the system from their corporate intranet.