How to Realize ROI with Fleet Management Software

Fleet management software helps organizations improve their maintenance operations by lowering parts inventory, reducing labor costs and extending the useful life of equipment and vehicles. It also provides tools to manage and control equipment, parts inventory, assets and technicians. As with any major investment, realizing a return on investment, or ROI, is crucial to your fleet organization’s success and financial stability.

With fleet management software, several areas of operation will see a marked improvement, which allows fleet managers to recuperate after a large technology investment. These areas of improvement include:

Improved Workflow

Fleet management software offers functionality to manage daily workflow, like work order processing and real-time productivity data, and enables automated processes that reduce time needed for manual data entry and eliminate data entry errors.

Whether your strategy is called Total Quality Management or Best Practices or even RAMS (Reliability, Availability, Maintainability and Sustainability), the end-goal is the same: maximize the overall availability of an asset while minimizing life-cycle costs. 

Fleet management software gives fleet managers the information they need to increase workflow efficiency– from detailed work order processing to high level reporting and trend analysis.

Better Preventive and Predictive Maintenance 

A fleet organization’s core responsibility is optimal vehicle availability. This can only be achieved through proactive maintenance and quick responses to unforeseen issues. Fleet management software provides access to accurate meter readings and intelligent scheduling tools, which are the backbone to any preventive maintenance program.

When service is needed, fleet software improves repair times by having the right parts and right staff available to service equipment, ensuring maximum up-time and availability and reducing costs for both scheduled and unscheduled maintenance.

Optimize Vehicle Usage and Fleet Size

In an ever-changing economy, fleet departments are often called upon to do more with less. Optimizing fleet size and make-up by evaluating the true cost of each piece of equipment and vehicle usage can help fleet preform well while reducing costs.

Fleet management software provides the tools to both analyze a fleet’s vehicle usage and enable fleet managers to optimize fleet size through strategies like automated motor pool and equipment planning.

Increase Access to Information 

Fleet software provides easy access to vast amounts of information that is input into the system, as well as collected through daily activities on the shop floor. Through extensive real-time and historical reporting capabilities, intuitive dashboards and the ability to automate, schedule and distribute reports, fleet managers have the tools required to make responsive, time and fact-based decisions, including when to replace vehicles or equipment, how to determine the best maintenance schedule and what actions to perform.

Enhanced Parts and Inventory Management 

Fleets of all sizes rely on their parts and inventory management to be able to maintain and quickly make repairs on their vehicles. A fleet software system provides the tools to optimize inventory by identifying and eliminating obsolete parts, tracking ‘just-in-time’ inventory, researching appropriate parts and managing inventory replenishment. With a fleet software system, fleet managers can stock only the parts they need, instead of wasting budget dollars on parts they don’t.

Maximized Warranty Recovery

Keeping track of vehicle and equipment warranty claims can save fleet organizations thousands of dollars per year. Fleet management software systems work as powerful tools for collecting warranty claims. It can track equipment and vehicle bumper-to-bumper warranty expiration date and meter values for each equipment unit. In addition, a software solution can track warranty claims made to manufacturers and vendors for equipment, equipment systems or parts under warranty, and then credit settlement amounts against repairs.

Choosing a fleet management software system for your fleet has far-reaching effects for the organization as a whole. In order to realize ROI in a timely and effective manner, you need to be sure that your new software system is the correct fit for your fleet.

AssetWorks FleetFocus fleet management software solution helps fleet managers, technicians and more manage their day-to-day operations more efficiently and economically, while providing insight into trends and analysis to improve long-term planning. FleetFocus provides robust functionality for virtually any facet of fleet management in today’s rapidly advancing industry.

To learn more about effective fleet management software systems, click here.


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