How to Save Time and Money on Fleet Management Software Development

Rob HallettChief Operating Officer, AssetWorks

We’ve all heard the old adage: Measure twice, cut once. When you take the time to verify all requirements for a project, you avoid costly mistakes, which result in wasted materials and time.

This adage doesn’t just apply to the construction industry. In fleet management software development projects, the longer you wait to make changes to the design, the more you can expect to pay.

The chart below represents possible costs of rework as a percentage of the original costs of software development:

As you can see, the later a change is identified in the development process, the more costly the change is to make. In addition to the hard costs identified in the chart, there are potential intangible costs, such as customer dissatisfaction, damaged credibility with stakeholders and added pressure to recover quickly.

To mitigate the impact of fleet management software rework, follow these steps:

  1. Ask the experts: Define all requirements with representation from the businesses’ functional and technical experts. Without input from both areas, developers might not have full visibility into the business problem being solved or the security, performance and reliability expectations.
  2. Define use cases: Define use cases in the design process that include desired outcomes to be used in acceptance testing. The use cases should include the inputs and desired outputs for the business process managed by the developed solution.
  3. Enforce change control processes: Without change procedures in place, the development team runs the risk of chasing a moving target and deviating too far from the original purpose of the solution being developed. Changes should be assessed in terms of scope, time, budget and relevance and approved by the project’s executive sponsorship group.

In fleet management software development, changes in requirements are not always bad—in fact they’re usually unavoidable! However, identifying and managing the rework early in the process are critical to successfully mitigating the direct and indirect costs of those changes.

To learn more about fleet management software and how it can improve your operations, click here.