{"id":846,"date":"2020-10-28T15:47:00","date_gmt":"2020-10-28T19:47:00","guid":{"rendered":"https:\/\/assetworks2stg.wpengine.com\/eam\/?p=846"},"modified":"2026-02-04T14:09:49","modified_gmt":"2026-02-04T19:09:49","slug":"eam-implementation-documentation-file-storage","status":"publish","type":"post","link":"https:\/\/www.assetworks.com\/eam\/blog\/eam-implementation-documentation-file-storage\/","title":{"rendered":"The 4 Stages of EAM Implementation: Documentation and File Storage"},"content":{"rendered":"\t\t<div data-elementor-type=\"wp-post\" data-elementor-id=\"846\" class=\"elementor elementor-846\" data-elementor-post-type=\"post\">\n\t\t\t\t<div class=\"elementor-element elementor-element-e9cd056 e-flex e-con-boxed e-con e-parent\" data-id=\"e9cd056\" data-element_type=\"container\" data-e-type=\"container\">\n\t\t\t\t\t<div class=\"e-con-inner\">\n\t\t\t\t<div class=\"elementor-element elementor-element-ea2866e elementor-widget elementor-widget-text-editor\" data-id=\"ea2866e\" data-element_type=\"widget\" data-e-type=\"widget\" data-widget_type=\"text-editor.default\">\n\t\t\t\t<div class=\"elementor-widget-container\">\n\t\t\t\t\t\t\t\t\t<div class=\"fusion-text fusion-text-1 fusion-text-no-margin\"><div class=\"fusion-layout-column fusion_builder_column fusion-builder-column-0 fusion_builder_column_1_1 1_1 fusion-flex-column\"><div class=\"fusion-column-wrapper fusion-flex-justify-content-flex-start fusion-content-layout-column\"><div class=\"fusion-text fusion-text-1\"><div class=\"fusion-layout-column fusion_builder_column fusion-builder-column-0 fusion_builder_column_1_1 1_1 fusion-flex-column\"><div class=\"fusion-column-wrapper fusion-flex-justify-content-flex-start fusion-content-layout-column\"><div class=\"fusion-text fusion-text-1\"><div class=\"fusion-text fusion-text-8\"><div class=\"fusion-text fusion-text-1\"><p>When your organization gets to work implementing a new software with its provider, how is the plan laid out for you? Is it prepared in stages? An overarching goal? Are you in the loop at all? One of the things that AssetWorks always covers during a new software implementation is the stages of benefits that the new users can expect to see from our<a href=\"https:\/\/www.assetworks.com\/eam\" target=\"_blank\" rel=\"noopener noreferrer\">\u00a0enterprise asset management (EAM) software.<\/a><\/p><h5 class=\"fusion-responsive-typography-calculated\" data-fontsize=\"22\" data-lineheight=\"24.2px\">Stage 1 \u2013 Go-Live: Most \u201cout of the box\u201d benefits are tactical<\/h5><p><strong>At Stage 1,<\/strong>\u00a0or immediately after Go-Live, most of the benefits that you can expect would be \u201ctactical\u201d For example:<\/p><ul><li>All of your asset data is in one place<\/li><li>Everyone has access to the same data<\/li><li>And more<\/li><\/ul><p>But one of the benefits that is of great value that gets overlooked is the ability to store documents in one system. Oftentimes, EAM users have versions of documents stored in so many different places: Excel sheets, paper copies in file cabinets, and so on.<\/p><p>The AssetWorks EAM system has a few key areas where documents can be stored so that everything is in the same place, it\u2019s organized and everyone in the organization can access them (assuming the administrator has given them permissions to do so):<\/p><ul><li>Asset primary records<ul><li>Photos of the asset<\/li><li>Purchase documentation<\/li><li>Maintenance manuals<\/li><li>Warranty information<\/li><li>Parts information<\/li><\/ul><\/li><li>Work Orders<ul><li>Photos of the work being performed<\/li><li>Photos of damage (in the case of vandalism or accident damage, etc.)<\/li><li>Test results (Forms, photos, etc. of a test performed on a piece of equipment)<\/li><\/ul><\/li><li>Employees<ul><li>Certifications\/test results<\/li><li>Copies of employee employment records (HR)<\/li><\/ul><\/li><\/ul><p>A significant portion of EAM users deal with many different functional groups or departments, and information (especially documentation) is spread out over multiple people, servers and formats.<\/p><p>EAM allows them to start organizing some of these files so that the information and documents are readily available for reference or during maintenance and repair activities.<\/p><h5 class=\"fusion-responsive-typography-calculated\" data-fontsize=\"22\" data-lineheight=\"24.2px\">Stage 2 \u2013 Incremental Improvements: Learning curve efficiencies start in documentation<\/h5><p><strong>Stage 2<\/strong>\u00a0typically occurs shortly after Go-Live. Your staff are using the system to perform basic maintenance tasks (Repair Work Orders and Preventative Maintenance\/Inspections). Most of the asset data you and information that you need is being stored in the system, and staff are beginning to see some efficiencies.<\/p><h5 class=\"fusion-responsive-typography-calculated\" data-fontsize=\"22\" data-lineheight=\"24.2px\">Stage 3 \u2013 Extend Capabilities: Roll out of additional functionality<\/h5><p><strong>Stage 3<\/strong>\u00a0typically occurs several months to a year after a customer Go-Live. At this point in the system implementation, your staff are using the system efficiently, and most (if not all) asset data is being stored in the system. Your staff using the system are comfortable with basic maintenance practices and are starting to explore some of the \u201cadvanced\u201d features inside of the system. This could include:<\/p><ul><li>Performing maintenance on more complicated or \u201cunique assets\u201d<\/li><li>Running complicated or \u201cunique\u201d PM and Inspection schedules<\/li><li>Taking advantage or advanced shop scheduling capabilities<\/li><\/ul><h5 class=\"fusion-responsive-typography-calculated\" data-fontsize=\"22\" data-lineheight=\"24.2px\">Stage 4 \u2013 Create New Capabilities: Using clean, integrated data to create new capabilities<\/h5><p><strong>Stage 4<\/strong>\u00a0can also take place several months or years after a Go-Live. At this point, your staff are using the system efficiently for basic and advanced asset maintenance activities. They are comfortable enough with the system that they are starting to think of additions to the software. These could include:<\/p><ul><li>Interfaces with other customer systems<ul><li>Accounting<\/li><li>HR<\/li><li>Fuel<\/li><\/ul><\/li><li>Additional assets being stored and managed in the system<\/li><li>New functionality that could be suggested\/implemented as part of a future software enhancement.<\/li><\/ul><p>All of these stages of Project Go-Live and adoption are important and will bring their own benefits to an organization. However,\u00a0<strong>Stage 1<\/strong>\u00a0should not be overlooked, as the immediate benefits of having a \u201ccentralized\u201d system with all data and files associated with your assets in one place can be game-changing.<\/p><h5 class=\"fusion-responsive-typography-calculated\" data-fontsize=\"30\" data-lineheight=\"33px\"><strong>If these four stages sound like a positive experience for your organization, please fill out the contact form below:<\/strong><\/h5><\/div><\/div><\/div><\/div><\/div><\/div><\/div><\/div><\/div>\t\t\t\t\t\t\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t\t\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t","protected":false},"excerpt":{"rendered":"<p>When your organization gets to work implementing a new software with its provider, how is the plan laid out for you? Is it prepared in stages? An overarching goal? Are you in the loop at all? One of the things that AssetWorks always covers during a new software implementation is the stages of benefits that&#8230;<\/p>\n","protected":false},"author":6,"featured_media":847,"comment_status":"open","ping_status":"open","sticky":false,"template":"","format":"standard","meta":{"content-type":"","_kad_post_transparent":"","_kad_post_title":"","_kad_post_layout":"","_kad_post_sidebar_id":"","_kad_post_content_style":"","_kad_post_vertical_padding":"","_kad_post_feature":"","_kad_post_feature_position":"","_kad_post_header":false,"_kad_post_footer":false,"_kad_post_classname":"","footnotes":""},"categories":[20],"tags":[],"post_folder":[33],"class_list":["post-846","post","type-post","status-publish","format-standard","has-post-thumbnail","hentry","category-blog"],"yoast_head":"<!-- This site is optimized with the Yoast SEO plugin v27.5 - https:\/\/yoast.com\/product\/yoast-seo-wordpress\/ -->\n<title>The 4 Stages of EAM Implementation<\/title>\n<meta name=\"description\" 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