{"id":1221,"date":"2021-04-20T09:30:00","date_gmt":"2021-04-20T13:30:00","guid":{"rendered":"https:\/\/assetworks2stg.wpengine.com\/eam\/?p=1221"},"modified":"2026-02-04T14:44:35","modified_gmt":"2026-02-04T19:44:35","slug":"eam-public-works-okr-capital-plan","status":"publish","type":"post","link":"https:\/\/www.assetworks.com\/eam\/blog\/eam-public-works-okr-capital-plan\/","title":{"rendered":"How to Manage Public Works like Google: Using OKR and a Capital Plan"},"content":{"rendered":"\t\t
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You may have heard of a management tool called OKR, which is used by many large companies across various industries \u2013 from tech to retail \u2013 for tracking objectives and results. These companies include Google, Walmart, LinkedIn, Facebook, Uber and many others.<\/p><\/div>

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What is OKR?\n<\/h5>\t\t\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t\t\t
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OKR stands for \u201cObjectives and Key Results\u201d and is an agile, metrics-driven approach to tracking progress toward an organization\u2019s objectives. These objectives have a time span that can be defined for whatever intervals make sense: monthly, quarterly, annually or even longer term.<\/p>

Venture capitalist John Doerr, one of the earliest investors in Google, brought this methodology with him after learning it from Andy Grove at Intel. What makes this simple management practice effective, according to Grove, is that you can impartially reflect on your work and confidently answer whether or not you have completed your task.<\/p>

If the notion of using OKRs to track your own public works organization\u2019s objectives is intriguing, then read on for an example of how you can track OKRs for your asset management and capital improvement plans.<\/p>

Objectives encourage the use of the SMART model as a best practice.<\/p>

SMART stands for:<\/p>

\u00a0 \u00a0 \u00a0 \u00a0 \u00a0 S<\/strong>pecific<\/p>

\u00a0 \u00a0 \u00a0 \u00a0 \u00a0 M<\/strong>easurable<\/p>

\u00a0 \u00a0 \u00a0 \u00a0 \u00a0 A<\/strong>ttainable<\/p>

\u00a0 \u00a0 \u00a0 \u00a0 \u00a0 R<\/strong>elevant<\/p>

\u00a0 \u00a0 \u00a0 \u00a0 \u00a0 T<\/strong>ime-bound<\/p>\t\t\t\t\t\t\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t\t\t

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Part 1: Setting Up the OKR\n<\/h5>\t\t\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t\t\t
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In your\u00a0enterprise asset management system<\/a>, create a new objective and give it an Objective ID and description. It is a good idea to use a coding convention for the IDs. For example, to better keep track of objectives by budget year you can start with the year, and optionally the quarter, followed by a classification of your choosing. It also helps to elaborate in the comment section, if provided.<\/p>

For example, let\u2019s imagine that a city parks department is creating objectives for Q4 of 2018, and one of the objectives is to continue to renovate aging parks facilities to better comply with the Americans with Disabilities Act (ADA).<\/p>

We will use an Objective ID of\u00a02018-Q4-OKR-ADA<\/strong>\u00a0and we will assign three measurable tasks to help us meet this objective. Each task will follow a similar coding for the Objective ID to make them easier to find and organize:<\/p>

\u00a0 \u00a0 \u00a0 \u00a0 \u00a0 2018-Q4-OKR-ADA-1<\/strong>: Add wheelchair ramps<\/p>

\u00a0 \u00a0 \u00a0 \u00a0 \u00a0 2018-Q4-OKR-ADA-2<\/strong>: Replace non-ADA catch basin covers<\/p>

\u00a0 \u00a0 \u00a0 \u00a0 \u00a0 2018-Q4-OKR-ADA-3<\/strong>: Install accessible kiosks<\/p>

Make sure to regularly save this new objective so that you can use it when you need to, like for capital planning!<\/p>\t\t\t\t\t\t\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t\t\t

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Part 2: Integrating the OKR with Your Capital Plan\n<\/h5>\t\t\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t\t\t
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Now that you have created an objective with some tasks, you may want to assign it to a capital plan. Capital plans are generally used to organize and track capital projects, but how you use them is really up to you.<\/p>

If you haven\u2019t already, create a capital plan!<\/p>

This is where the Objective ID from earlier comes into play \u2013 make sure to link the plan and OKR together by using the same ID!<\/p>

Note<\/strong>: you can use a 0-1 scale (as is typical for OKRs) but you don\u2019t have to. Technically, you can even exceed 100% for \u201cstretch objectives\u201d if you like, but this is not usually recommended because a main component of OKR is that you should usually be hitting about 60-70% of your targets \u2013 the idea being that if you hit 100% then your targets were too easy, and you may be missing out on opportunities to push your organization to grow. In this example, 40% of facilities already have wheelchair ramps, and the maximum target is 100% of facilities.<\/p>

Set a reasonable target date \u2013 in this case, the end of 2018 Q4. Then, make sure to save your work along with its updated current values.<\/p>\t\t\t\t\t\t\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t\t\t

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Part 3: Managing OKR Progress\n<\/h5>\t\t\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t\t\t
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As you make progress toward objectives you should keep track of each task through your software system, so that you can see the overall objective and objective progress.<\/p>

You can also add as many objectives to a plan as you like.<\/p>

That\u2019s it \u2013 now you are managing your public works department\u2019s objectives the way that Google does!<\/p>

AssetWorks Enterprise Asset Management (EAM) was designed with public works and parks planning in mind! In fact, EAM even possesses a Capital Planning Portal, Goals Gadget and other powerful tools that can help you make the most of your processes \u2013 including developing and tracking OKRs! EAM also fully integrates with\u00a0Esri GIS<\/a>\u00a0and AssetWorks\u00a0FleetFocus fleet management software<\/a>, so none of your assets are left behind.<\/p>\t\t\t\t\t\t\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t\t\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t","protected":false},"excerpt":{"rendered":"

You may have heard of a management tool called OKR, which is used by many large companies across various industries \u2013 from tech to retail \u2013 for tracking objectives and results. These companies include Google, Walmart, LinkedIn, Facebook, Uber and many others. \u00a0 What is OKR? OKR stands for \u201cObjectives and Key Results\u201d and is…<\/p>\n","protected":false},"author":6,"featured_media":950,"comment_status":"open","ping_status":"open","sticky":false,"template":"","format":"standard","meta":{"content-type":"","_kad_post_transparent":"","_kad_post_title":"","_kad_post_layout":"","_kad_post_sidebar_id":"","_kad_post_content_style":"","_kad_post_vertical_padding":"","_kad_post_feature":"","_kad_post_feature_position":"","_kad_post_header":false,"_kad_post_footer":false,"_kad_post_classname":"","footnotes":""},"categories":[20],"tags":[],"post_folder":[],"class_list":["post-1221","post","type-post","status-publish","format-standard","has-post-thumbnail","hentry","category-blog"],"yoast_head":"\nHow to Manage Public Works like Google<\/title>\n<meta name=\"description\" content=\"OKR stands for \u201cObjectives and Key Results\u201d and is an agile approach to tracking progress toward an organization\u2019s objectives.\" \/>\n<meta name=\"robots\" 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