4 Steps to Selecting an Enterprise Software Solution

Is your organization considering an investment in an enterprise software solution? Because of their nature of spanning across your organization, implementing an enterprise-wide software solution deserves special consideration. What kind of solution should you look for? How important is the vendor relationship to you? How can you ease the transition for your staff? These questions merely scratch the surface of the complex implementation process. To thoroughly prepare your organization for this change, you need to construct a plan of attack.

To make the investment and transition processes easier, check out these 4 steps to selecting an enterprise software solution.

1.Identify short- and long-term goals

With every new investment, you should keep both your short- and long-term goals in mind. Why did you choose to invest in this new technology? What does your organization need now, and how do you expect this investment to impact your future?

Once you have your new system in place, the amount of data you can access may seem overwhelming. To combat this, identify a few measurable goals you want to achieve at the beginning of deployment to help you avoid information overload.

2.Look for an enterprise software solution vendor with flexible options

To make sure the enterprise software solution meets all of your organization’s needs, identify and communicate your industry-specific needs to vendors. It’s important to ensure that the vendor updates their offerings as technology changes to make sure your organization doesn’t fall behind with an outdated or obsolete solution.

Beware of ‘off-the-shelf’ solutions that might require you to change your business processes too much. The goal of an enterprise software solution is to improve and streamline business processes- not to restrict your operations.

3.Ensure the solution supports future growth

Chances are, your organization’s operations will look radically different in just a few years. When selecting an enterprise-wide software solution, it’s easy to get caught up in your organization’s present needs. What’s more challenging to think about is the issues you may face in the future and how this solution should handle them. Your organization needs a solution to grow with your operations and a vendor to help with that growth.

4.Implement a change management plan

Deploying an enterprise-wide software solution is a complex process, especially the transition from your old system to the new. Implementing a change management plan can help make this transition a success. To construct a strong change management plan, take note of these 4 tips:

  • Expect some resistance from staff
    • Your employees are used to the old system, and not everyone will be excited to make adjustments to their day-to-day routines. Make to stress how this new system will improve everyday processes, in addition to the organization’s bottom line.
  • Involve end-users in the decision-making process
    • Involving end-users in any decisions will help them feel more engaged and connected to the new processes.
  • Provide comprehensive training for entire staff
    • Staff training isn’t only an essential step in the implementation process, but it is also a means of creating trust in the new system. The most effective training methods involve creating a highly-skilled user group within your organization, then having them pass that information onto their coworkers.
  • Assign a champion
    • Make sure to assign an individual to become an expert, or champion, of the system. This helps generate interest and excitement among the rest of the employees and ensures you get the most from your system. Even the most advanced software solution is useless unless someone within the organization understands both the benefits of the system and the needs of the organization.

Regardless of your organization’s size, an enterprise software solution offers enhanced analytical and reporting capabilities which allow managers to use concrete data to optimize business practices. It can be tailored to your operation’s needs and integrated with your existing infrastructure to help you deal with your organization’s unique issues.

2017-09-12T10:29:04-04:00

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