Barcode Tags and RFID

Working Together to Improve the Way School Districts Conduct Capital Asset Inventories

Picture it: you walk into your school’s music room holding a scanner. Then, with the push of a button, all of the assets in the room start populating on the device. Sounds like a dream come true, right?

Unfortunately, this method of conducting a physical inventory is pretty unrealistic. There is, however, a time and place for both barcode and RFID scanning. When used correctly, the marriage of the two can produce great results when implementing an inventory management system.

BARCODE TAGGING:
Schools that have placed barcode tags on assets have been known to save both time and money when it comes to conducting a GASB34 compliant annual physical inventory. Using mobile technology integrated with an asset management database reduces resources needed to conduct an inventory and eliminates many opportunities for error, producing more accurate inventory results.

WHAT CAN RFID DO FOR YOU?
While more costly than barcode tags, in certain situations, relying on RFID will enhance your inventory strategy and can help complete an inventory faster. Some common uses for RFID include: tagging assets that are too high to reach or assets that reside behind or within other assets. Some common places where you might find RFID tags are in server rooms or if tracking infrastructure assets such as in ceiling HVAC units or wireless access points.

WHAT CAN’T RFID DO FOR YOU?
RFID tagging will not eliminate the need for physical asset verification, and it will not allow you to read assets from long distances (i.e. over 12 feet). This is a common misconception. Even with RFID tags, organizations still need to rely on dedicated resources for conducting phsyical inventories.

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