AiM™ Space Management

AiM™ Space Management

Space management solutions from AssetWorks provide accurate data to pinpoint the total cost of owned and leased space across an organization.  AiM supports metrics that enable organizations to compare themselves to similar institutions based on established standards, and organizations can accurately measure space and accurately track utilization enterprise-wide.  And as part of a comprehensive IWMS deployment, effective space management brings greater visibility, accountability, transparency and optimization to the organization.

For many organizations, planning and managing physical workspaces directly affects workplace efficiency.  Facilities organizations can realize dramatic gains in productivity and service levels by reducing “churn” within the organization, properly maintaining the work environment, and efficiently servicing assets.

Integrating space planning and maintenance management is vitally important, because facility managers and space planners must collaborate in order to make informed decisions about future growth and changes within an organization. Work performed by space planners, such as maintaining master CAD drawings and updating space and organization data, needs to be available to maintenance personnel to minimize data entry and avert costly mistakes. Similarly, as maintenance personnel manage serialized assets (equipment and other “tagged” assets) and associated work histories, contracts, materials, and preventative maintenance tasks, the availability of this information to both facility managers and space planners enables the organization to streamline operations and increase productivity.

  • As much as $.01 per square foot in annual savings through better space management
  • Accurate utilization analysis maximizes facilities utilization
  • Grant tracking and justification ensures lucrative grant funding is retained
  • Indirect cost recovery and F&A reporting accurately capture overhead costs
  • Space planning and analysis streamline planning and forecasting future space utilization
  • Better space data helps determine custodial staffing needs, whether FTEs or contracted labor
  • Associating hazardous materials with spaces helps identify potential threats before incidents occur
  • Less “churn” and greater cost savings through better space utilization standards
  • Lower organizational space requirements and reduced property expenditures
  • Improved quality assurance management and regulatory compliance
  • Better management reporting vis-à-vis graphical query capabilities
  • Greater collaboration through interdepartmental access to (and use of) common data
  • Fewer man-hours devoted to retrieving information
  • Reduced duplicate/redundant data entry
  • Support for alternative asset-tracking strategies
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